Business
Purchase Order Template
Standard purchase order form with item details and shipping information.
About This Purchase Order Template
A standard purchase order template for businesses that need to formally request goods or services from suppliers. This PO form includes all essential fields: PO number, vendor information, item descriptions, quantities, unit prices, shipping details, and approval signatures.
Using purchase orders creates a clear record of what was ordered, at what price, and under what terms — protecting both buyer and seller in commercial transactions.
Who Is This Template For?
- •Businesses ordering supplies or materials from vendors.
- •Procurement teams documenting approved purchases.
- •Organizations maintaining purchasing audit trails.
- •Small businesses formalizing vendor relationships.
What's Included
- Purchase order number and date.
- Buyer and vendor company details.
- Itemized list with descriptions, quantities, and unit prices.
- Shipping address and delivery terms.
- Total amount and approval signature fields.
Template Details
- Category
- Business
- Format
- PDF (fillable form fields)
- Page Size
- US Letter (8.5 x 11 in)
- Price
- Free
How to use this template:
- Download the purchase order template.
- Enter the PO number and date.
- Fill in your company details and vendor information.
- List items with descriptions, quantities, and prices.
- Add shipping address and delivery terms.
- Get approval signature and send to the vendor.
Frequently Asked Questions
Is a purchase order legally binding?
A purchase order becomes a binding contract when the supplier accepts it. It documents the agreed terms of the purchase.
What is the difference between a PO and an invoice?
A purchase order is sent by the buyer to request goods. An invoice is sent by the seller to request payment. The PO comes first.
Do small businesses need purchase orders?
While not required, POs help track spending, prevent misunderstandings with vendors, and create records for accounting and taxes.