HR
Time Off Request Template
Leave request form for vacation, sick leave, or personal time off.
About This Time Off Request Template
A straightforward time off request form for employees to submit leave requests. Includes fields for the type of leave (vacation, sick, personal, bereavement), requested dates, total days, remaining balance, and manager approval.
A standardized request process ensures fair treatment, helps with scheduling, and creates a paper trail for HR records.
Who Is This Template For?
- •Employees requesting vacation or personal time.
- •HR teams tracking leave usage.
- •Managers approving or denying time off requests.
- •Organizations without digital HR systems.
What's Included
- Employee name, department, and ID.
- Type of leave (vacation, sick, personal, other).
- Requested dates and total days.
- Leave balance information.
- Manager approval/denial with signature.
- HR department processing section.
Template Details
- Category
- HR
- Format
- PDF (fillable form fields)
- Page Size
- US Letter (8.5 x 11 in)
- Price
- Free
How to use this template:
- Download the time off request form.
- Fill in your employee details.
- Select the type of leave.
- Enter the requested dates and total days.
- Submit to your manager for approval.
- File the approved form with HR.
Frequently Asked Questions
How far in advance should I request time off?
Most companies require 2-4 weeks notice for planned vacations. Sick leave and emergencies are exceptions. Check your company policy.
Can my manager deny a time off request?
Generally yes, based on business needs. However, certain types of leave (FMLA, bereavement) may have legal protections.
Should I keep copies of approved requests?
Yes. Keep a copy for your records in case of disputes about remaining leave balance or approved dates.